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Our Privacy Policy

Workhelix, Inc. recognizes that you care how information about you is used and shared and we respect your privacy. This Privacy Policy describes the information we may collect from you, how we collect that information, how we use that information, and your choices with respect to how your information is collected and used. By using our website (www.workhelix.com), our B2B SaaS Product (“Product”), or otherwise providing information to us, you agree to be bound by this Privacy Policy.

This Privacy Policy was last updated on October 2, 2023, and may be updated from time to time. Please check back periodically for further updates and changes to the Privacy Policy. The most updated version will be available on our website.

What information about me is collected and stored?

Information Provided By You
We collect and store information that you provide to us through our interactions with you, including through our website, through our Product, through webinar registration, through meeting requests, through email communications with our employees or customer service representatives, at events, and through third parties.

You may elect not to provide certain information, which could result in you not being able to take advantage of the services we offer.

We may request, collect and store some or all of the following types of personal information: your name, company name, title, company size, e-mail address, and telephone number, and any other information you choose to provide to us.
Automatically Collected Information
We collect and store certain other non-personally identifiable information automatically whenever you interact with us. For example, we may collect your Internet Protocol (IP) address or other unique identifier for any computer, mobile phone, or other device you use to access our website. We may also collect information on the hardware model, browser, and operating system you are using. We may analyze this data for preferences, trends, and site usage statistics. 

Other information we may collect includes information about your behavior on our site. We use this information to improve the user experience. For instance, we may collect information by using cookies, web beacons, and related technologies in order to analyze and understand how the website is used and to improve your visits to the website. We may use third-party companies to help us evaluate the effectiveness of our website so that we can improve and optimize our website and our Product. 

"Cookies" are small text files that a website sends to a user's hard drive through the browser for data storage. Most browsers accept cookies automatically but allow you to disable them. By disabling or otherwise rejecting cookies, you may not be able to take full advantage of all offerings on this website. We recommend that you leave cookies "turned on" so that we can offer you a better overall experience on this website.

Some of our e-mail communications to you may include a "click-through URL" linked to a particular page on the website or SaaS product. By clicking on one of these URLs, you will automatically enter our website or our Product and we may collect information related to the "click-through." You may avoid having this information collected by not clicking on URL links in our email communications.
How Do I Indicate Whether Or Not I Want To Receive Promotional Communications?
You will be able to change your email preferences for receiving promotional emails by clicking on a link at the bottom of promotional emails entitled “If you don't want to hear from me again, please let me know”. Please note that removal of personal information from our database or "opting-out" will not stop marketing or advertising content that is generated for distribution or is otherwise queued for transmission to you prior to the time when we can implement your request.

If you have an account, you may receive certain types of communications even if you have not opted-in to receive them because these types of communications may be necessary in order to maintain an account on the website.
Information From Other Sources
We may collect information about you from third-party sources and information that is publicly available. For example, information you submit in a public forum or that is listed on a social media site such as LinkedIn can be read, collected, or used by us and others, and could be used to personalize your experience. You are responsible for the information you choose to submit in these instances.

How is your information used?

We use the personal information we collect to communicate with you, analyze and develop our business, and to improve our products, services, and interactions with customers. We, or third-party service providers we engage, may use the information to provide services that you have requested, provide customer service, respond to your comments, questions or complaints, personalize your interactions with us, identify your preferences and online browsing habits, analyze trends and statistics, evaluate and improve the website and our services, and prepare and send you information regarding our services. We also use your information for business purposes such as security, legal compliance, analytics, operations, fraud detection, and reporting.

We may display personal testimonials/reviews of satisfied customers on our site in addition to other endorsements. If you provide us with a testimonial, with your consent we may post your testimonial along with your name. If you wish to update or delete your testimonial, you can contact us at Legal@workhelix.com.

With whom do we share this information?

Except with your consent or as described in this Privacy Policy, we do not sell, rent, or share your information with third parties. However, we may share non-personally identifiable information, such as information that has been deidentified, or aggregate aggregated user statistics, with third parties at our discretion. 

We may share personal information with certain third parties that perform services on our behalf. The services provided by those third parties may include: operating or hosting the website, providing the products and services you request, product fulfillment, fraud protection, product customization, marketing and promotional material distribution, web site evaluation, and data analysis. Those third parties are not authorized to use or disclose personal information you provide to us on or through this website for any purpose other than to perform the services designated by us.

We may share personal information with a third party if we are required by law to disclose that personal information. For example, we may be required to disclose personal information to respond to a subpoena, court order or other legal process. We may also disclose this information in response to a law enforcement agency's request, or if we believe disclosure is necessary to investigate or address unlawful acts or acts that may endanger the health or safety of a consumer or the general public, to verify or enforce compliance with the terms of use and policies that govern our website or as otherwise required or permitted by law. In addition, the personal information you provide to us may be transferred as an asset in connection with a merger or sale involving all or part of Workhelix, Inc. or as part of a corporate reorganization, stock sale or other change of control.

What about the privacy of children under 13?

We do not intend to collect personal information from anyone who is under the age of 13. If you are under the age of 13 you should not provide any personal information to us and you should use this website only with the involvement of a parent or guardian. If you are a parent or guardian of a child under the age of 13 and suspect he/she has provided personal information on or through the website, please contact us as set forth below under the section entitled "How Can I Contact You Regarding This Privacy Policy?"

How do we keep personal information secure?

The security of your information is very important to us. We have instituted several measures and security procedures to protect our servers and networks that store personal information. However, no transmission of information over the Internet is 100% secure and, therefore, we cannot ensure or warrant the security of any information. In order to help protect personal information you provide to us: (i) you should not share your password or account information with anyone else, (ii) you should use a secure web browser, and (iii) you should change your password often. If you wish to cancel a password, or if you become aware of any loss, theft, or unauthorized use of a password, please contact us as set forth below under "How Can I Contact You Regarding This Privacy Policy?"

How can I access, correct, and update personal information?

You may access, correct and update certain personal information that you have provided to us by contacting us with your request as set forth below under the section entitled "How Can I Contact You Regarding This Privacy Policy?"We reserve the right to retain any personal information reasonably necessary to appropriately document our business activities and for record retention purposes. We will store personal information for as long as is reasonably necessary for the purposes described in this Privacy Policy. You may find out more details regarding this Privacy Policy by contacting us as provided below under "How Can I Contact You Regarding This Privacy Policy?"

What happens when I link to or from another website?

This website may contain links to or from websites to which this Privacy Policy does not apply ("Linked Websites"). Please be advised that the practices described in this Privacy Policy do not reflect the practices regarding information collection, use and disclosure of Linked Websites or the owners or operators of those Linked Websites. Your use of Linked Websites will be governed by the terms of use, privacy policies, and other terms, notices, and policies set forth or referenced in those Linked Websites. We encourage you to be aware that when you leave this website you should read the privacy policies of each and every website that you visit to ensure protection of your information.

How can I contact you regarding this Privacy Policy?

If you have any questions or concerns regarding your privacy or the Privacy Policy you can send a request with your concerns or any further questions to us by using the contact information provided below:

By Email: Legal@workhelix.com
Subject:  Privacy Policy Questions

By Mail:
9450 SW Gemini Dr #61818
Beaverton, Oregon 97008-7105

What if I am an international user?

Our digital operations are conducted, in whole or in part, in the United States. Regardless of where you live, you consent to have your personal data transferred, processed, and stored in the United States, and allow Workhelix, Inc. to use and collect your personal information in accordance with this Privacy Policy.